Working on a hybrid team is very different from working with like-minded colleagues. Communication can be difficult, work hours are not the same, and the availability of meetings may be limited. However, there are ways to manage a hybrid team so that you can have a smoother experience. Here, are 5 top tips to help you manage a hybrid team both at work and home.
Tip #1: Screen recording
It can be difficult to have a conversation when someone is on a different continent. It’s even more difficult if you have a hybrid team and you don’t have a unified time zone. Screen Recording is a way of having a conversation over the internet without the need to be in the same place at the same time.
For example, if you are in London and your team members are in Shanghai, you could share your screen with them and show them what to do. It’s much easier to teach someone how to do something over the internet when they can see you actually doing it.
Tip #2: Create a schedule management system
Paragraph: As mentioned in tip one, you may not all share the same time zone. If this is the case, it can be difficult to schedule meetings. To make it easier for you, create a system that will allow you to find out when your team members are available for meetings.
For example, use Slack or Asana to create a calendar for all your team members. You could also use tools like Google Calendar or Microsoft Outlook to help with scheduling meetings.
Tip #3: Voice messaging
With the growing popularity of social media and instant messaging apps like Whatsapp and Facebook messenger, it can be easy to overlook other methods of communication. Voice messaging can be a great alternative to written messages that have been sent over email or text messages.
In a hybrid team setting, it can be beneficial to use voice messages to communicate. This way, you’re able to have a more personal conversation without being interrupted by other messages or notifications. For example, if you have a question you’d like to ask a colleague, but they’re not in the office, a voice message is a better option than sending an email or SMS.
Voice messages are especially useful since they allow you to leave a message for someone who doesn’t have their phone on them or is unavailable to talk at that time. Simply leave a voice message that they can listen to when they’re available, and it will be saved in their inbox.
Voice messages are also helpful for those who work from home. It can be difficult to find time to stop what you’re doing and answer an email or call from work.
Tip #4: Video messaging
Video messaging is a great way to stay in touch with each other. If your team members are in different locations, or if you’re working from home or on the go, it’s easy to feel disconnected from the team. Video messaging can help remedy that.
Video messaging is a medium that many of us use a lot. It’s a great way to feel closer to your team and to share a moment with them. Whether you’re working on a project together or just want to chat, video messaging can be a great way to stay connected with your team.
Tip #5: Online Meeting
One of the best ways to manage a hybrid team is to use online meeting software such as Skype. It is possible to conduct an online meeting that is just as productive as a face-to-face meeting. This can be done while still maintaining a more personal relationship with your team members.
For example, you can schedule a monthly Skype call with your team while they’re not in the office and discuss some of the arrangements or company meetings. This will make it easier for everyone to contribute and feel like they are an important part of the organization.
You can also assign tasks and deadlines over Skype, which will make it easier to track the workload and progress on assignments. Allowing for communication with your team members through an online platform will allow you to be more productive and work on a more level playing field.
Tip #6: Use Stork App
Screen recording tool Stork.ai app is a convenient, easy-to-use app for hybrid teams. This app allows you to have both your work and personal calendars in one place. Stork also works on all mobile devices, making it easy to access your work calendar wherever you are. Stork is a great way to stay organized and keep your team on the same page.
Managing a hybrid team is no easy task. However, it is worth the time and effort to ensure your staff can collaborate and produce quality work.
One of the most important things is to be transparent with your employees. Communicate with them regularly and discuss what is expected of them.
This will make sure that no one feels like they are outside of the loop. Another important step is to find ways to motivate your team. Whether it’s through public recognition or an incentive program, find ways to reward your employees for their hard work.
Finally, you must adapt to the hybrid team’s needs. Work hours may differ, some teams may want to work from home, and some may need more frequent check-ins. Be open to the changes your hybrid team needs.