Automation can be an incredible tool within business, especially for those companies looking to maximise productivity within a smaller workforce. Automation gives employees more time to work on business priorities as they no longer have to spend so many of their working hours completing simple everyday tasks.
In this article, the experts at IT Support experts Syntax have compiled a guide to the best eight tasks to automate if you want to ease your workload and make business run more smoothly.
Do any of us enjoy accounting and invoicing? Small business owners must often do their own bookkeeping and find that it’s a dull, time-consuming task. You surely have more important things to be doing, so why not let an online invoicing service do some of the dreaded work for you. This software can automate payment reminders, receipt storage, bank transfers and tax filing without you having to lift a finger.
Keeping social media accounts up to date and engaging your audience is almost a full-time job in itself. If your business only has a small workforce, you likely don’t have the time or resources to be able to work on this all day every day, so why not schedule updates in advance using tools such as Buffer or Hootsuite? If you can get most of your social media updates out of the way at the start of the week, you’ll be free to spend the rest of your time focusing on tasks that will improve business growth more directly.
Moving your data to the cloud means backups can be automated and you no longer have to worry about manually copying files onto a hard drive in case your system crashes. Keep data safe and don’t worry about having to protect it yourself.
Make employee scheduling easier by using a service like When I Work. This automates scheduling for you by letting you know when employees are available and aligning these times and dates with when you need staff to come in. You can also respond to shift change requests in real time and don’t have to worry about forgetting when each employee is due to work.
By using an automated email marketing software, you can send customers personalised messages following up from purchases or wishing them a happy birthday without typing a word. It’s a huge time saver and automated marketing emails have a high success rate.
Tax filing can be automated through a payroll service such as Wagepoint, as can employee on-boarding and the distribution of e-payslips.
Automated customer support tools can do a great deal to help you handle such an important task. Help desks can send automated responses outside of working hours, address common questions and concerns and resolve issues for customers. Automating customer support can reduce your workload considerably and give you more time for other jobs.
Filling out online forms
Google autofill allows you to automatically fill in online forms by taking previously used information and copying it out into new forms seeking the same data. This might not seem like such a huge help, but you probably fill in online forms daily so automating the process can save you a lot of time.
Take the pressure off and let automation services help you out a little. By automating these 8 tasks you can save time and boost productivity in the workplace, by allowing your team to get on with the things that are really important.